Public Records Request

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The City Clerk's Division is the official "custodian of records" for the City of Merced.  The public has the right to view all public documents during office hours at the City Clerk's Office (8 a.m. to 5 p.m., Monday - Friday; closed 12 noon to 1 p.m. for the lunch hour).  If research is required, we may ask to contact you on a specified date.

The length of time the City of Merced retains documents and records in its files is determined by an official records retention schedule, which is approved by the City Council.  View or download Merced's current Citywide Records Retention Schedule, adopted by the City Council on January 7, 2019.

Copies of documents requested will be released after the appropriate fees have been paid.  Please refer to the following fee schedule:

Documentation Fees

Review Documents at Clerk’s Office:

No charge

Electronic Documents (if available):

No charge (if sent electronically)

Public Records:


Microfilm Documents:




Postage for Mailing Records:

Direct Cost (* Varies depending on size of mailing)

Large Maps


General Plan Map:



Zoning Map:



Circulation Map:

$ 5.00


P-D SUP Maps:

$ 5.00


Base Maps:

$ 5.00 - $10.00


Please be as specific in your request as possible.  The City only supplies available documents. (For example, the City will only provide documents electronically if they are already available in that format.) If you have any questions, please contact the City Clerk’s Office.  For your convenience, please use the optional Public Records Request Form.  This form is NOT required, however.

Please direct all records requests to the City Clerk's Office by mail, fax, e-mail, telephone, or in person at:

City Clerk’s Office
Merced Civic Center
678 West 18th Street, 1st Floor
Merced, CA  95340

Telephone: (209) 385-6231
Fax: (209) 388-7107