Public Records Request

The City Clerk's Division is the official "custodian of records" for the City of Merced.  The public has the right to view all public documents during office hours at the City Clerk's Office.  If research is required, we may ask to contact you on a specified date.


The length of time the City of Merced retains documents and records in its files is determined by an official records retention schedule, which is approved by the City Council.  To view or download Merced's current Citywide Records Retention Schedule, adopted by City Council on January 7, 2019, please click HERE.


Copies of documents requested will be released after the appropriate fees have been paid.  Please refer to the following fee schedule:


Document Fees

Review Documents at Clerk’s Office

No charge

Electronic Documents*

(* If available.)

No charge, if sent electronically

Public Records


Microfilm Documents




Postage for Mailing Records

Direct Cost^

 (^Varies depending on size of mailing.)

Large Maps


General Plan Map



Zoning Map



Circulation Map



P-D SUP Maps



Base Maps

$5 - $10

Please be as specific in your request as possible.  The City only supplies available documents. (For example, the City will only provide documents electronically if they are already available in that format.) If you have any questions, please contact the City Clerk’s Office.  For your convenience, please click here for the optional Public Records Request Form.  This form is NOT required.


Please direct all records requests to the City Clerk's Office by mail, fax, e-mail, telephone, or in person at:


City Clerk’s Office

Merced Civic Center

678 West 18th Street, 1st Floor

Merced, CA  95340


Telephone: (209) 388-8650 Ext. 7122

Fax: (209) 388-7107